How To Sync iCloud Calendar to Outlook

How To Sync iCloud Calendar to Outlook

To start syncing iCloud Calendar with Outlook, you’ll need iCloud Control Panel for Windows from Apple, if you don’t have it already. Check to see if your Windows PC meets the minimum requirements for the software. Also, you’ll need an Apple account so you can sign into iCloud for Windows to do the iCloud Calendar Outlook setup.

These steps will work to add iCloud Calendar to Outlook 2013, Outlook 2010, Outlook 2007, and Outlook 2016.

Follow these steps to sync iCloud Calendar with Outlook

Step 1: Install iCloud for Windows

Download iCloud for Windows. If it doesn’t install automatically, locate the downloaded file and double-click it to install.

Restart the computer. Check to see if iCloud for Windows opens. If not, select Start and scroll through programs to find and open iCloud for Windows as shown in the next image. (Steps to open program vary based on Windows OS.)

Open iCloud on your PC

Step 2: Enter your Apple ID to sign into iCloud.

It’s possible you may already be signed in if you had downloaded and installed iCloud for Windows before this. Otherwise, enter your Apple ID and password to sign into iCloud.

Login to iCloud

Step 3: Select features you want to sync across your devices.

Since you want to sync iCloud Calendar to Outlook, be sure to select “Mail, Contacts, Calendars, and Tasks” as well as any other features you want to sync across your devices. Select “Apply” to see the “Outlook Setup for iCloud” window.

Click on the Mail, Contacts, Calendars, and Tasks to sync with Outlook option”

Outlook Setup for iCloud Window”

Select the option you want on the “Outlook Setup for iCloud” window and iCloud starts syncing. It’ll take a few minutes depending on how much data you have. Select “Done” and all your events are in Outlook Calendar. Now you’ll be able to share iCloud Calendar with Outlook.

Whenever you add a new appointment in iCloud.com, it also appears in Outlook PC and on your iOS devices. And vice versa.

Making Outlook iCloud calendar work together with MS Outlook can be tricky. Sometimes the standard steps don’t always work. That’s why we’ve included an FAQ section below to help you with the most common iCloud and Outlook syncing issues.

Another way to sync Outlook Calendar with iPhone

It’s getting easier and cheaper to upgrade to a new phone more often. What if you decide to switch from an iPhone 6 to an Android phone like the Samsung Galaxy S7? If you sync iCloud Calendar to Outlook, you won’t be able to sync with the Galaxy S7 because it doesn’t connect with iCloud.

This isn’t a problem when you use Akruto to sync Outlook Calendar with unlimited devices. This PC software works with iPhone, iPad, Windows Surface, Windows Phone and Android phones and tablets. So if you decide to switch, you’ll always have your Outlook information with you. And there’s no extra charge to sync multiple devices running different OSes using Akruto.

Try Akruto Outlook sync software free.

ICloud Calendar in Outlook Troubleshooting and FAQ

Will these steps help me add iCloud Calendar to Outlook 2013?

Yes, all three steps will add your iCloud calendar to your MS Outlook 2013 on your PC. If you run into any problems, please describe your problem in the comments below. Be sure to mention that you’re trying to sync iCloud calendar with Outlook 2013 or whatever version you’re using. Sync iCloud Calendar with Outlook not working?

Step 1. Check the iCloud system status. It may not be a problem with your iCloud Calendar or devices. It may be the system. Check the system status page for possible known issues with Apple services, stores, and iCloud Calendar and other iCloud apps.

Step 2. Verify your iOS and time and date settings. If there are no system problems, verify you have the latest version of iOS on your devices. Next, make sure your date and time settings are correct on your devices. Here’s how to automatically set your date and time based on your time zone:

To set your time zone on your iOS device, select Settings > General > Date & Time > Time Zone. Enter your location into the search box and select it when it appears. Your time zone is set.

Now set the time and date automatically. On your iOS device, go to Settings > General > Date & Time and toggle the “Set Automatically” switch to on. (Slider is green and button is on the right side.)

iOS Date and Time Settings”

If you’re having trouble with “Set Automatically,” it could be an issue with your carrier as the option isn’t available with all carriers. Contact your device’s carrier or try manually setting the date, time and time zone.

How do I get rid of a duplicate Outlook iCloud calendar?

Try refreshing your Calendars.

  • On your device, open the Calendar app > select “Calendars” and swipe down to refresh the list of calendars.

iCloud Refresh option

  • On a Windows computer, go to Outlook. In the Outlook toolbar, select “iCloud” tab and “Refresh.”

iOS list of calendars”

The iCloud button is missing from Outlook? How do I fix it?

If you don’t see the iCloud tab in Outlook as shown in the previous image, try uninstalling iCloud and reinstalling it.

How do I get rid of Outlook 16 and iCloud Calendar duplicates?

Make a backup of your iCloud Calendar as explained in the next question.

  1. Open Outlook Calendar and select View > Change View > List.

iCloud Refresh option

  1. Select “Start” column to sort by date.
  2. Hold down the Ctrl key while selecting duplicate entries.
  3. Select “Delete.”

How do I make a backup of my iCloud Calendar?

  1. Open a web browser and go to icloud.com.

Login to iCloud

  1. Sign in with your Apple ID.
  2. Make the calendar public by selecting the icon next to the Calendar you want to copy. (Step 1 in next image.)

Make iCloud Calendar Public

  1. Select the box next to “Public Calendar” to make it public. (Step 2 in previous image.)
  2. Select and copy the full URL that appears.

Get iCloud Calendar Public URL

  1. Paste the URL into the browser.
  2. Change “webcal” to “http” and press Enter or Return. For above example, it would be http://p04-calendars.icloud.com/published …

Your computer will download an ICS file to your default download location. You have a backup copy of your calendar. It can also be imported into many calendar apps that support the ICS format. You’ll need to change the file name so it has an .ics extension as in calendar.ics.

  1. Stop sharing the calendar by deselecting box in Step 4.

You can also use these steps to export iCloud Calendar to Outlook as Outlook will be able to import the .ics file.

How do I get iCloud Calendar to show up on my iOS device?

If you don’t have iCloud Account on your iOS device, do the following steps.

  1. Select Settings > iCloud.
  2. Select the toggle next to “Calendars” and any other apps you want to sync with iCloud.

Enable Calendar sync under iCloud on your iOS device

It immediately takes effect. Open Calendar on your iOS device and select “Calendars” to verify your iCloud calendar is selected.

iOS list of calendars”

Can this help me add iCloud Calendar to Outlook 2010?

Yes. Just follow Step 1 through Step 3 to view iCloud calendar in Outlook 2010 on your PC. These steps will also work if you’re adding iCloud calendar to Outlook 2016. Still having problems? Please ask for advice in the comments below.

Is there a way to sync Outlook to iPhone without iCloud?

You can sync Outlook Calendar, Contacts, Notes and Tasks with iPhone and other devices — Android and Windows Phone too — using AkrutoSync. Tasks will sync with the iPhone’s Reminders. Get Akruto now.

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  • tony August 28, 2017 at 1:47 pm

    Windows recently pushed through an upgrade and now icloud calendar and contacts do not show. States it can not open folders, information store could not be opened.

    • Akruto Support August 29, 2017 at 2:03 pm

      Tony, try re-installing the latest iCloud for Windows from the Apple website.

  • Larry October 1, 2017 at 3:59 pm

    My iCloud settings does not show Mail, calendar, contacts, ….
    I downloaded the last version and still not showing.
    Any ideas please.

    • Akruto Support October 2, 2017 at 7:58 pm

      Larry, you can try repairing your office installation and then reinstalling iCloud. To repair Office, go to Windows Control Panel -> Uninstall a Program as if you were going to uninstall something. Right-click on Microsoft Office. Select change (not uninstall). You’ll be given two options for a quick repair and online repair. Select online repair.