How to Sync Outlook Notes with Android

How to Sync Outlook Notes with Android

One of the more popular questions we get is: “How do I sync Outlook notes with my Android?” It sounds like a simple one, but it isn’t. Many Androids don’t come with a notes app like Microsoft Outlook does.

How to Sync Outlook Notes with Android

What you need to sync Outlook Notes with Android

The first part of the equation requires installing a third party app from Google Play. This lets you open and create Outlook notes on your Android. The second part is to use AkrutoSync, which is Windows PC software that syncs Outlook Notes with Android devices. It has two-way sync, so all changes to your notes will be updated on Windows PC and across your connected devices.

AkrutoSync uses Wi-Fi or SSL-encrypted Internet to sync Outlook Notes with Android devices and your Windows PC. This setup has two advantages: it does not share anything in the cloud to keep your information private and it offers the convenience of not needing a USB cable to sync.

I love using Microsoft Outlook Notes to keep track of my life. One way they’ve come in handy is for tracking medical notes. Each time I see a doctor, I enter the date, doctor’s name and nature of the visit. A lot of times, a doctor will ask about my relevant medical history. I search notes and it pulls it right up.

These notes can get long. Because I use AkrutoSync (what else?), all of the notes sync completely and accurately. No information is cut off or missing. When I attended a professional conference, I took lengthy notes on my laptop using Outlook notes. The long notes show up in all my Android devices.

Installing a Notes App on Android

Back to the first equation. Here are two notes apps our users like that work well with AkrutoSync: Tasks & Notes for MS Exchange and Touchdown. Before you install either one, install AkrutoSync first. Here are the steps to sync Android with Outlook. Once you’re done, then you can follow these steps.

Using Tasks & Notes for MS Exchange to sync Microsoft Outlook Notes

Tasks & Notes for MS Exchange: Like its name, this app includes both notes and tasks with support for GTD. For security, the app supports SSL/TLS and client certificate. A 14-day trial is available. It currently costs $4.99 to use with multiple devices, but the website says it will change to $9.99 in the future. So if this catches your eye, try it soon to take advantage of the cheaper rate.

Here are the steps to set up Tasks & Notes to work with AkrutoSync:

  1. Open Tasks & Notes for MS Exchange on your Android.
  2. Go to settings > manage accounts > add an account.
  3. Enter the following account settings:
    • Email address: Use the email address that’s in the AkrutoSync window.
    • Account Type: Exchange.
    • Password: Use the password you created when you set up AkrutoSync.
    • Server: Use the info from the AkrutoSync window.
    • Domain: Leave this blank.
    • Use SSL: YES.
    • Port: 443.
    • Trust all SSL Certificates: You might need to set to YES if you did not import the certificate.

And you should be set.

Using Touchdown to sync Android with Microsoft Outlook

Touchdown: This powerful app has more than 80 percent of Outlook functionality. It supports Exchange, Information Rights Management (IRM) and Data Loss Protection policies. Touchdown also adds an extra layer of security with AES-256 encryption. Touchdown has a 30-day trial available. If you like it, a license is $19.99.

Here are the steps to set up Touchdown to work with AkrutoSync:

  1. Open Touchdown on your Android.
  2. Go to settings > account.
  3. Enter the following account settings:
    • Connection Mode: ActiveSync ONLY.
    • Login ID: Enter the user name that appears in the AkrutoSync window.
    • This is my email address: Make sure this is not selected.
    • Reply-To addresses: Leave this blank.
    • Email address: Use the email address that’s in the AkrutoSync window.
    • Password: Use the password you created when you set up AkrutoSync.
    • Domain: Leave this blank.

And your part is done. AkrutoSync will take care of the rest.

Whichever app you choose, AkrutoSync will automatically sync Outlook Notes with Android. If you have a Windows Phone, here are instructions to sync Outlook Notes with Windows Phone.

Learn more:

Does your Android phone or tablet come with notes? Let us know in the comments.

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