User Guide

How to migrate your iCloud contacts into Outlook

Whether you want to move from an iPhone to an Android phone, remove your private information from iCloud; or transfer your iCloud contacts to Outlook, you can download contacts from iCloud without using third party software. The tricky part is that Outlook won’t import multiple vCard contacts. It only imports the first vCard in the file.

This route looks long, but the steps are simple as they’re broken into four parts:

  1. Export iCloud contacts to vCard file.
  2. Import the vCard file into Windows Contacts.
  3. Export Windows Contacts to CSV file.
  4. Import iCloud contacts into Microsoft Outlook.

Once done, you’ll be able to manage your contacts from the privacy of your computer. If you want to automatically and privately sync Outlook calendar with phones, you can do that with AkrutoSync. Your contacts, tasks, and notes can also be synchronized. After you complete this guide, you won’t sync Outlook contacts with iCloud.

Let’s get you going and export your contacts from iCloud and move them into Outlook.

Part 1. Export iCloud contacts to vCard

The first part of the process is to export your contacts from iCloud.

1. Sign in

2. Select Gear icon to bring up settings.

3. Select “Select All” or press and hold “Shift” and select the contacts you want to export.

Select contacts from iCloud to export as a vCard

4. Select “Export vCard.”

5. Ensure “Save File” is selected and select “OK” to export.

Make sure to select Save File to export and download iCloud contacts as a vCard

Your iCloud contacts are saved as a vCard on your computer.

Part 2: Import the vCard file into Windows Contacts

The second part of the process is to import your vCard file into Windows.

1. Open Windows File Explorer.

2. Enter c:\users\%username%\Contacts into the address bar to open the contacts folder.

Open Windows Contacts folder

3. Select Import > vCard > Import. (If you can’t see “Import,” you may need to select “>>” to find it.)

Select Import to import VCF file into Windows Contacts

4. Browse to the location of the vCard file that you exported from iCloud.

Locate and select the vCard file that was exported from iCloud

5. Select “OK” for every contact. (If you want to make a change, you can edit as you go.)

Select OK for each contact to be saved in Windows Contacts

Now you have your contacts on your Windows computer.

Part 3: Export contacts to CSV file

The third part of the process is to export your contacts into a CSV file.

1. Select Export > CSV (Comma Separated Values) > Export. (If you can’t see “Export,” you may need to select “>>” to find it.)

Click export to export the contacts in Windows as a CSV file

2. Click “Browse” to select the location for the file to be exported.

Browse and select a location for the csv file to be exported

3. Enter a name for the file and select “Save” to create the CSV file.

Enter a file name for the CSV file to be created

4. Select “Next” to select the fields to export.

5. Select the fields to export.

6. Select the fields that you wish to import and click on “Finish” to export as a CSV file.

Select the fields to import and click Finish

7. Select “OK” and “Close” to export your contacts into a CSV file.

Click OK to finish CSV export

You have a CSV file saved in the location you selected. Time to finish off the process by loading all of your contacts in Microsoft Outlook.

Part 4: Import contacts Microsoft Outlook

The final part of the process is to import your contacts into Outlook for Windows PC.

1. Open Microsoft Outlook.

2. Select File > Open & Export > Import/Export.

Open Microsoft Outlook and select Import/Export

3. Select “Import from another program or file” and “Next.”

Click Import from another program or file

4. Leave “Comma Separated Values” as the selection and “Next.”

Select comma separated values

5. Select “Browse” to locate the file to import.

6. Select the CSV file that you have just exported from Windows contacts and click “OK.”

Locate the CSV file you have just exported from Windows contacts

7. Choose how you want Outlook to handle duplicates, then click “Next.”

Choose how you want Outlook to handle contact duplicates

8. Select the destination folder and “Next.” (Most likely “Contacts.”)

Select the destination contacts folder in Outlook

9. Make sure that the CSV file is selected, and click “Finish.”

Check the CSV file and click Finish

Microsoft Outlook imports your contacts. The amount of time it takes depends on how many contacts you import. Once done, all of your exported iCloud contacts appear in Outlook Contacts in the People tab.

Contacts from iCloud are now in Outlook

Now that your contacts are in Outlook, you can delete them from iCloud.

Sync Outlook Contacts with phone

You may want to have your contacts’ information with you wherever you go. There’s no need to re-enter the information into your iPhone, iPad, Windows Phone, Android, or whatever devices you have.

Akruto can sync Outlook contacts with your phone. The Windows PC software does it automatically, wirelessly, and directly. Your contact information will show up on your device’s own address book app. One license allows you to sync with unlimited devices.

To see if it’s for you, try Akruto free for seven days.

Learn more about Akruto Outlook sync software: